Project Management Software for UK HVAC & Refrigeration Contractors

BRCKS is project management software for UK HVAC and refrigeration contractors — F-gas certified businesses installing, commissioning and servicing air conditioning, heat pumps, VRV/VRF systems and refrigeration plant across commercial and residential sites. Every service visit, F-gas leak-check log, refrigerant charge record, commissioning sheet and O&M photo is captured from the WhatsApp messages your engineers are already sending, and filed against the right system on the right site.

You get one live view of every installation and every service contract: what's commissioned, what's next up for a mandatory F-gas leak check, what's overdue, what's out of warranty. Your engineers keep working from the phone in their van. The compliance record builds itself.

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Why UK HVAC Contractors Choose BRCKS

HVAC is where three difficult record-keeping problems meet in one job. First, F-gas: any system with a hermetically sealed refrigerant charge above 5 tonnes CO2 equivalent needs annual leak checks, and larger systems need them quarterly — each check dated, logged and retained for five years. Second, commissioning: every install produces manufacturer commissioning sheets, refrigerant charge records and pressure test evidence that the client and the warranty provider both want indexed by unit. Third, planned preventative maintenance (PPM): most HVAC contractors run service contracts with quarterly or bi-annual visits, and losing track of one visit costs the contract.

Generic field-service platforms handle the invoicing but leave the compliance side manual. BRCKS starts from the compliance side and works outwards. F-gas logs, refrigerant top-ups, leak check dates, PPM visits and commissioning packs are captured from WhatsApp photos and messages automatically — no engineer sitting in the van at 6pm typing up a form.

What BRCKS Does for an HVAC Contractor

F-gas leak check calendar. Every system on your portfolio is on the F-gas calendar with its correct check frequency (annual, six-monthly or quarterly, driven by CO2e). BRCKS reminds you before a check falls due and captures the completed check photo against the system.

Refrigerant charge and top-up log. Every gramme of refrigerant added or recovered is logged against the system, dated, with the engineer's F-gas card number. Full audit trail for the F-gas register you're legally required to keep.

Commissioning packs. Rack elevations, pipework photos, pressure test records, manufacturer commissioning sheets — everything captured from site in WhatsApp and compiled into a single downloadable commissioning pack per install.

PPM contract tracking. Quarterly and bi-annual service visits scheduled once, surfaced automatically when due, evidenced with photos from the visit. No more losing a service contract because the reminder slipped.

Built for F-gas and Building Regulations Compliance

The F-gas Regulation (EC) 517/2014 as retained in UK law places hard record-keeping requirements on every business installing or servicing stationary refrigeration and air-conditioning equipment: dated leak-check evidence, refrigerant tracking against each system, and five-year retention. BRCKS delivers all three by default. Every WhatsApp photo tagged to a system becomes part of the retained record, dated, engineer-attributed and exportable at any time. If a routine F-gas inspection ever lands, the compliance officer sees the record in one search.

Pricing

BRCKS is £40 per seat per month for your core office team. Every F-gas engineer, apprentice, subcontractor and site contact is free — no cap. Full pricing on the pricing page, 14-day free trial, card required at signup.

Frequently Asked Questions

Is BRCKS built for F-gas certified HVAC contractors?

Yes. BRCKS is built for UK F-gas certified HVAC, refrigeration and heat pump contractors. It tracks leak-check frequencies (annual, six-monthly or quarterly by CO2e), refrigerant charges and commissioning evidence against each system.

Can I keep an F-gas register in BRCKS?

Yes. Every system is tracked with its refrigerant type, charge weight, CO2e, engineer F-gas card and dated leak-check history. The register meets UK F-gas record-keeping requirements and exports on demand.

Does it work for PPM contracts and reactive callouts together?

Yes. BRCKS handles planned quarterly and bi-annual PPM visits, ad-hoc callouts and full installs from the same record — every visit and every photo filed against the right system on the right site.

Do my engineers need a separate app?

No. Every engineer works from WhatsApp on their existing phone. No download, no login, no training. See the pricing page for full detail.