Commercial fit-out & MEP

Site management software for commercial fit-out.

BRCKS is site management software for UK commercial fit-out and MEP contractors — every variation, RFI and diary entry captured from the site chat.

BRCKS captures your site WhatsApp, writes your diary, and tracks every variation — so nothing slips through on a £500k job.

  • WhatsApp capture
  • Auto site diary
  • Variations with e-signature
  • RFIs with deadline chasing
  • Client portal
  • 360° site tours

Download and start free · Free to start · Watch the demo · Works alongside WhatsApp

  • Site team: Holborn fit-out - client wants the partition moved 600mm east in meeting room 2
  • BRCKS Bot: Logged as a potential variation on Holborn fit-out 📋 Draft VO created — want me to send to QS and client for sign-off?
  • Site team: Yes please. And RFI to M&E on the new socket positions
  • BRCKS Bot: VO-014 sent to QS + client for e-signature ✍️ RFI-022 raised with M&E consultant — chase set for 48h ⏰

Say it in the chat. It lands in the job.

Variations caught on the floor

A change agreed in the meeting room becomes a draft VO, sent to the QS and client for e-signature.

RFIs with a deadline

Design queries go to the consultant with a chase date, so a slow answer is visible, not forgotten.

The diary writes itself

Labour, deliveries, access and delays are compiled from the day's messages — no 9pm write-up.

Run tighter fit-outs. Without the paperwork.

Six trades, six WhatsApp groups

Client, consultant, QS and every trade on site — all in chats nobody can search. Decisions get made and forgotten in the same afternoon.

Variations agreed verbally

A quick chat on site becomes a £12k argument at final account. No record of what was agreed, who agreed it, or when.

Site diary written at 9pm from memory

By the time you sit down to write up the day, half of it's gone. By the time the final account lands, the paper trail you needed never existed.

Everyone uses what suits them. It all lands in the same job.

On site — BRCKS Chat: Site managers chat. The floor updates.

Site managers post progress, partition lines and M&E sign-offs in BRCKS Chat, filed by floor and room.

  • Progress filed by floor and room
  • Variations raised from the chat
  • Latest drawings built in
  • Access and lift booking info on every job

In the office — BRCKS Web: Every VO, RFI and snag, one screen.

PMs and QSs see the live variation register, open RFIs and snags per floor in BRCKS Web.

  • Live variation register
  • RFIs with chase deadlines
  • Automatic site diary
  • Client portal for progress

Sticks to WhatsApp — BRCKS on WhatsApp: Trades and consultants stay on WhatsApp.

Partitioners, M&E trades, consultants and the client keep using WhatsApp. Their updates land on the job.

  • Nothing to install
  • Sign-offs and photos by message
  • Free for trades, consultants and clients

Your trades stay on WhatsApp.

Partitioners, M&E trades, consultants and the client keep using WhatsApp. Their updates land on the job. Snags, sign-offs and photos land in the right job, and your team can reply from BRCKS Chat.

  • WhatsApp: Holborn, level 3: first fix M&E done in meeting room 2.
  • BRCKS Bot: Logged for Holborn — level 3, meeting room 2: first fix M&E complete ✅ Ceiling grid can close.
  • WhatsApp: Holborn snag: door closer missing, meeting room 1.
  • BRCKS Bot: Snag 9 logged for Holborn — meeting room 1: door closer missing, assigned to joinery.

Free for subbies and clients. How WhatsApp project management works

“The lads just chat like they always did. The difference is nothing gets lost now.”

Sam, BPM

Simple prices. Start free.

  • Solo

    £20/mo — one user, billed annually. £25 billed monthly.

  • Teams (most popular)

    £40/seat/mo — per core-team member, billed annually. £50 billed monthly. Includes WhatsApp messaging with subbies and clients.

  • Subbies & clients

    Free — they join every job free.

All prices + VAT. See full pricing

Coordinating six trades without six group chats

Fit-out programmes fail in the handover between trades: partitions not ready for the electrician, ceiling grid closed before the M&E first fix is signed off, a fire-stopping detail nobody chased. BRCKS gives every trade the same WhatsApp number and files what they send against the right floor, room and plot, so the PM sees one ordered feed instead of six unread badges. Ask BRCKS "what's outstanding on Holborn?" and get the list rather than a scroll.

Evidence for the final account

On a £500k fit-out, the difference between a 4% and a 12% margin is usually variations that were built but never priced. BRCKS holds every change as an unpriced variation until someone costs it, then routes it to the client for dated written approval. Combined with the automatic site diary — labour, weather, deliveries, delays — you arrive at final account with a schedule instead of an argument.

Handover and defects

Snags found on the QS walk are captured with photos from WhatsApp, assigned to the responsible trade, and closed with proof-of-fix images. The exported PDF is the handover pack. Retentions get released faster because the record shows exactly when each defect was raised, who fixed it and when it was signed off. See the snagging app.

A week on a fit-out, in BRCKS

Monday: the site manager photographs the partition line and asks whether the door swing has changed. That becomes an RFI against the consultant with a deadline. Tuesday: the client asks on site for the meeting room to be reconfigured — the message is captured as an unpriced variation before anyone starts moving studs. Wednesday: first fix M&E is signed off in photographs before the ceiling grid closes. Thursday: the QS walks the floor and raises eleven snags from photos, each one routed to the right trade. Friday: the diary for the week already exists, and the client portal shows progress without a single email.

None of that required anybody to open a new app. The site team sent the same messages they always send; the structure came from BRCKS.

Programme pressure and access

Fit-out programmes are short and access-dependent — building management windows, lift bookings, out-of-hours working, other tenants. Delays that cost money are almost always access or predecessor delays, and they are also the ones hardest to prove later. Because the diary records who attended, what was ready and what stopped work, a delay claim or an extension of time request is supported by contemporaneous notes rather than a reconstruction.

What it means for the QS

The commercial team gets a live variation register instead of a shoebox of chat screenshots, a labour record they did not have to request, and a snag close-out position per floor. That shortens the gap between practical completion and getting paid, which on a fit-out is usually where the margin actually goes missing.

Getting started on your next fit-out

Most fit-out contractors start on one floor of one live job rather than migrating a whole portfolio, and judge it on the record they get after a fortnight. Set up takes an afternoon: create the project, add floors and rooms in bulk, and point the site WhatsApp at your BRCKS number. Subcontractors and clients cost nothing, so put everyone on it from day one. See pricing, watch the demo, read the case studies or talk to us.

Everything that comes with BRCKS

Also built for

Commercial fit-out software — questions answered

Is BRCKS suitable for commercial fit-out and MEP contractors?
Yes. BRCKS is built for UK fit-out and MEP contractors coordinating several trades on short, access-dependent programmes, with variations, RFIs and the site diary captured from the site chat.
How does BRCKS handle variations on a fit-out?
Every change is captured as a variation against the floor and room, priced, and sent to the QS and client for dated e-signature, so final account is a schedule rather than an argument.
Can BRCKS chase RFIs with consultants?
Yes. RFIs are raised with a named recipient and a chase deadline, so slow responses are visible and provable.
Do trades and consultants need to install an app?
No. Trades, consultants and clients can stay on WhatsApp. Their updates reach the job and they are free.
How much does BRCKS cost for a fit-out contractor?
BRCKS Solo is £20 a month billed annually (£25 monthly) for one user. BRCKS Teams is £40 per core-team seat a month billed annually (£50 monthly). Prices exclude VAT. Subcontractors, trades and clients are always free.
Can I try BRCKS free?
Yes. You can start free on iPhone, Android or the web, with no card needed and no minimum contract.

Get the job out of the group chat.

Download and start free · Watch the demo · Running a bigger firm? Talk to us